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    • Room Blocks
    • Contact Us
    • For Planners
    • Blog
    • FAQ
  • Home
  • Room Blocks
  • Contact Us
  • For Planners
  • Blog
  • FAQ

ROOM BLOCKS

WHAT'S OUR PROCESS?

HOW MUCH DOES IT COST?

HOW MUCH DOES IT COST?

Once we are hired, we will sit down and consult with our client on all the important details to help us find the right hotels for you. We talk about budget, amenities, hotel proximity to the venue(s), and number of rooms you'll need. Once the right hotel is chosen, we negotiate the best terms for our clients, then begin the contracting pr

Once we are hired, we will sit down and consult with our client on all the important details to help us find the right hotels for you. We talk about budget, amenities, hotel proximity to the venue(s), and number of rooms you'll need. Once the right hotel is chosen, we negotiate the best terms for our clients, then begin the contracting process. Once the contracting process is done, we will follow up before the wedding to make sure the block is not full, and negotiate additional rooms if needed.

HOW MUCH DOES IT COST?

HOW MUCH DOES IT COST?

HOW MUCH DOES IT COST?

For our clients, there is NO COST associated for us to source and contract your hotel block. 

Seriously - it's a complimentary service!!


The hotels pay us a small commission directly once the rooms have all been utilized, for sending them the business. It's as easy as that!

WHY US?

HOW MUCH DOES IT COST?

WHY US?

Planning an event is a huge undertaking. We know this as we've been event planners for over 20 years. Room Block sourcing can be a complicated process, and our staff will make sure that everything goes smoothly with your contracting process. The ladies at The Room Block Source have over 20 years of hotel contract experience, sourcing and 

Planning an event is a huge undertaking. We know this as we've been event planners for over 20 years. Room Block sourcing can be a complicated process, and our staff will make sure that everything goes smoothly with your contracting process. The ladies at The Room Block Source have over 20 years of hotel contract experience, sourcing and contracting hotels and venues all over the world. We know how to anticipate problems before they happen, leaving you free to enjoy your event worry free. 

Our Process

step 1: detail out your needs

step 2: the hotel availability report

step 2: the hotel availability report

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Our expert sourcing managers will meet with you via phone to discuss your room block needs. We'll talk through your budget, work through the number of room nights needed, and discuss locations of hotels/venues.

step 2: the hotel availability report

step 2: the hotel availability report

step 2: the hotel availability report

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Once we've had time to research and negotiate with the hotels on your behalf, we will create a hotel availability report for you, with an easy-to-read comparison of the properties that were available. From here, you'll choose the hotel you'd like to contract with.

step 3: the contract

step 4: The room block

step 4: The room block

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Legal clauses...no one loves them. Well, we do! We'll continue to negotiate the lowest possible terms for your room block, including concessions. What's a concession? This could be anything from free valet, complimentary room nights, free breakfasts, double points, etc.  We'll finalize the contract with the hotel and hand it to you for review and signature.

step 4: The room block

step 4: The room block

step 4: The room block

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Once your room block has been finalized with the hotel, we will provide you with a link for your guests to book their rooms. Our team will continue to monitor the block throughout your planning process, making sure that we follow up with you and with the hotel if additional rooms need to be added. 

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